Shareholder Communication Services

NATIONAL INSTRUMENT 54-101 – PROXY SOLICITATION REQUIREMENTSShareholder Communication Services

We administer your requirements to communicate with both registered and non-registered shareholders and can provide you with the ability to complete National Instrument 54-101 – Proxy Solicitation requirements.

Our full range of services includes:
  • Assisting clients with the preparation of the meeting planner in accordance with National Instrument 54-101 and other applicable legislation or regulations
  • Preparing and filing the Notices of Meeting with CDS, on SEDAR and, where required, with stock exchange(s)
  • Preparing and distributing the intermediary search request and tabulating responses
  • Providing our client with the material quantities and delivery instructions
  • Distributing the proxy materials and annual financial statements by mail or e-mail to registered shareholders
  • Distributing the proxy materials and annual financial statements by mail or e-mail to Non-Objecting Beneficial Owners (NOBOs)
  • Forwarding proxy materials and annual financial statements to intermediaries or Broadridge for onward mailing to non-registered shareholders
  • Providing our clients with a Confirmation of Mailing and will file it on SEDAR on their behalf, if requested
  • Providing our clients with the required Affidavit of Mailing
  • Receiving, authenticating, and tabulating proxies from registered shareholders, NOBOs, and intermediaries
  • Providing our clients with unlimited 24/7 secure online access to proxy data and reports
  • Reviewing and helping with the meeting script, voting procedures, and location set-up
  • Providing the appropriate number of staff to register all attendees and act as scrutineer
  • Preparing the preliminary report on the attendance at the meeting and, if required, distributing and tabulating ballots, as well as, providing report(s) on ballots
  • Preparing the final report on attendance, as well as, attendance lists and a SEDAR voting results report
Facilitation of the Supplemental Mailing List and Financial Statement Mailings involve:
  • Receiving requests for annual and/or interim financial statements, from shareholders, and posting to the supplemental mailing list
  • Maintaining the annual and/or interim financial statement supplemental mailing list
  • Providing our clients with the material quantities and delivery instructions prior to each scheduled mailing
  • Distributing the annual and/or interim financial statements by mail or e-mail to shareholders on the supplemental mailing list.
  • Providing our clients with a Confirmation of Mailing and will file it on SEDAR on their behalf, if requested
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Marrelli Trust Company LimitedHeadquarters
OUR LOCATIONSWhere to find us?
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Taking seamless key performance indicators offline to maximise the long tail.
Marrelli Trust Company LimitedHeadquarters
OUR LOCATIONSWhere to find us?
https://www.marrellitrust.ca/wp-content/uploads/2021/05/image-map_mtcl1.png
GET IN TOUCHSocial links
Copyright © 2020 All rights reserved. Data security is one of our top priorities. Therefore we have structured an Information Security program fully aligned with the ISO 27001:2013 Standard.

Copyright © 2020 All rights reserved. Data security is one of our top priorities. Therefore we have structured an Information Security program fully aligned with the ISO 27001:2013 Standard.

Copyright © 2020 All rights reserved. Data security is one of our top priorities. Therefore we have structured an Information Security program fully aligned with the ISO 27001:2013 Standard.