Our client base consists of reporting issuers listed on the TSX, TSX Venture Exchange ( TSX-V), the Canadian Securities Exchange (CSE), cross-listed and private companies aspiring to go public by way of prospectus filings or reverse take-overs with capital pool companies or listed shells.
Marrelli Transfer Services Corp., located in Toronto, is an agent of Marrelli Trust Company Limited and as such, solely provides transfer agent services on behalf of MTCL to Ontario clients.
No. Marrelli Trust Company Limited (“MTCL”) is a non-deposit taking trust company authorized under the laws of the Province of British Columbia. No trust services are performed outside of British Columbia.
We are aligned with both DSA Corporate Services Inc. (“DSA”), a leader in delivering corporate secretarial services and Marrelli Support Services Inc. (“MSSI”), a highly respected leader in providing financial accounting and reporting services to companies active in Canadian capital markets.
MTCL, DSA, and MSSI offer clients a complete C-suite experience for their corporate and securities transfer requirements.
Whether you are a reporting issuer listed on the TSX, TSX Venture Exchange ( TSX-V), the Canadian Securities Exchange (CSE), or a private company aspiring to go public by way of prospectus filings or doing a reverse take-over with capital pool companies or listed shells, a partnership with Marrelli Trust Company Limited can be beneficial.
We are a trusted source who oversees your security holder registration, handles shareholder communication and access, and administers all of your back-office needs. Focus on growing your company without additional costs and regulatory burdens.
To appoint Marrelli Trust Company Limited “MTCL” as your company’s registrar & stock transfer agent and registrar, please see the requirements below:
To appoint Marrelli Trust Company Limited “MTCL” as your company’s registrar & stock transfer agent and registrar, please see the requirements below:
CDS is Canada’s national securities depository, clearing, and settlement house supporting Canada’s equity, fixed income, and money markets. It handles over 50 million securities trades annually. CDS settles millions of cross-border transactions with the U.S. annually and has custodial relationships with the Depository Trust Company, for example.
The book based system means shares are traded between brokers and other financial institutions and cleared through The Canadian Depository for Securities (“CDS”). The security must have an International Securities Identification Number (ISIN). The security must be transferable, in physical form, by a CDS eligible transfer agent.
DTC is a clearinghouse for securities that are held in street name, in electronic form, registered under the nominee name of CEDE & Co. DTC provides banks, brokerage firms, and other financial institutions with the ability to move securities and settle trades electronically.
There are 4 levels of eligibility with DTC:
Level 1 – CUSTODY Only
Level 2 – DTC Eligible
Level 3 – FAST Eligible
Level 4 – DRS Eligible
“Street Name” means that Securities are held in a broker account and registered in the name of the broker or other financial institution. For example, the brokerage firm’s name may be seen as the registered securityholder of your stock. A broker position might represent any number of beneficial owners.
A CUSIP number is a unique identification number assigned to all stocks and registered bonds in Canada and the United States. A CUSIP number creates a clear distinction between securities traded on public markets.
The registered owner is a securityholder of record on the books of the corporation. The registered owner may be a broker, an individual, a trust, an estate, etc.
Securityholders have the ability to view their registered holdings, vote their proxies, request a DRS statement, report a lost or stolen securities certificate, add or change email addresses and preferences 24/7. Clients can view their registered securityholder register(s), print various reports.
Please contact us at info@marrellitrust.ca to obtain your user ID. A security check will be performed for registered securityholders. Registered securityholders are requested to provide the name in which their securities are registered, full mailing address, phone number and email address.
Marrelli Trust Company Limited keeps a current listing of registered securityholders and their ownership positions. The securityholder’s list is updated when treasury requests and transfer requests are processed. The files are maintained and updated with address changes when requested.
Broadridge Financial Solutions, Inc. provides investor communications and technology solutions to banks, brokers, financial institutions, mutual funds, and corporate issuers. Brokers are required to pass annual materials, including proxies, to all of their clients holding stock with a reporting issuer. Broadridge’s job s to obtain the appropriate number of sets of materials and distribute them to the holders in street name. The proxies are voted and sent to Broadridge who tabulates the votes. Broadridge then sends this information to Marrelli Trust Company Limited to be included with the votes gathered for the Meeting.
The following materials must be provided to shareholders:
In a word, complete. Before the meeting, we will contact you and provide you with all the requirements for the meeting, and with the use of our online calculator, you will be able to set up a timetable of events.
Marrelli Trust Company Limited offers the following Annual Meeting Services:
Marrelli Trust Company Limited acts as a trust company offering transfer agent services for the company in which you own shares. We process the transfer of ownership of securities and maintain the shareholder register. We distribute materials on behalf of the company to its shareholders.
An Executor or Administrator of an estate must fill out the form below to re-register securities in the name of the deceased to either the Estate of the Deceased or a Beneficiary of an Estate. The Declaration of Transmission must be sworn before a Justice of the Peace, Judge, Notary, or individual permitted to take affidavits to be used in Provincial or Federal courts.
Complete the Notice of Lost Certificate Form and send it to MTCL by email or mail. The form requires you to provide details of the loss, including the circumstances surrounding the loss, details of the certificate(s) lost, and the registration that appeared on the certificate(s).
The individual claiming the loss must complete an Affidavit of Loss. When certificates are returned through the postal system as undeliverable, it is called a mail loss, and the claimant is required to complete an Affidavit of Non-Receipt. The affidavit serves as legal testimony as to the circumstances of the loss and includes information on the certificates and how they were lost. The Affidavit of Loss (or if applicable Non-Receipt) must be sworn before a Notary Public or a Commissioner for Taking Affidavits.
Provide to MTCL an Open Penalty Bond of Indemnity, issued by an insurance company authorized to transact business in Canada or the United States. The bond ensures that MTCL and the issuing company is not held liable if the lost certificates are ever traded or canceled. The bond provides the owner of the certificates with insurance coverage for the value of the security. The cost associated with securing an Open Penalty Bond is based on the current market value of the lost certificate(s).
If the stock certificate is found, please inform us, immediately, to lift the stop-transfer from the stock.
IMPORTANT: If the certificate has been replaced, please return the old (found) certificate to Marrelli Trust Company Limited immediately for cancellation.
A signature guarantee provides the transfer agent and issuer with proof that the registered owner of the security wants to transfer the security.
There are two ways to guarantee a security in Canada:
The following are some potential medallion services providers outside of Canada:
United Kingdom:
https://www.lesteraldridge.com/international/medallion-signature-guarantee/
https://medallionguarantee.co.uk/medallion-services/
https://www.sharedata.co.uk/medallionstamp/
https://www.findersinternational.co.uk/our-services/medallion-signature-guarantees/
https://www.redmayne.co.uk/medallion
Australia:
https://www.fortrend.net.au/medallion-stamp-guarantee-2
Online – US residents only:
https://esignatureguarantee.com/
A Certified Corporate Resolution is required to transfer a security registered in the name of a company. The Certified Corporate Resolution identifies the individual(s) who has been given the authority to sign on behalf of the corporation. The resolution must be dated within six months of the date the certificate is presented for transfer. A specimen signature(s) must also be provided. The person endorsing the certificate must be different from the person certifying the corporate resolution. The only caveat is if there is only one signing officer. The Certified Corporation Resolution must be Medallion STAMP guaranteed when a resolution is presented with the certificate.